Phase 1 is structured around a thorough capacity review that engages stakeholders
We start by reviewing documents and data, facilitating focus groups and interviews, and surveying internal and external stakeholders.
Documents and Data
Historical and disaggregated achievement data
Key data including: student attendance and behavior, staffing hiring/retention rates
Organizational chart(s) and roles
Graduate profiles
Equity plans
Any previous strategic plan(s)
Focus Groups /Interviews
Board members
Superintendent
Cabinet
District leaders and managers
School Administrators
Teachers
Support staff
Community leaders
Students
Families/Caregivers
Survey Respondents
Students
Staff
Teachers
Family
Community and non-school staff
We recognize the importance of an inclusive, representative process to build community support
More “out-of-the-box” approaches:
Shadowing students
Targeted empathy interviews (for students and families)
Place-based survey distribution
Town Halls (can be in person or virtual for maximum participation)
ThoughtExchange or Padlet
To ensure an inclusive process, we recommend tagging on to existing stakeholder events:
Joining staff meetings to gather staff input
Utilizing student “advisory” periods for student activities
Having a QR code to complete the survey at events where families are present (e.g., sporting events)
Incentives are also great!
Note that all of these can be conducted virtually in addition to in-person and conducted in multiple languages to allow for greater participation.